Defense Information Systems Agency (DISA)

Defense Information Systems Agency (DISA)

Department of Defense Defense Information Systems Agency (DISA) Chief Financial Executive

IFAS serves as the Prime Contractor for a 20 FTE effort that supports the DISA Chief Financial Executive providing PPBE, audit and Cost Estimation expertise. IFAS provides financial, project management and functional/technical/analytical support and identifying areas of improvement within the financial management function as related to financial management and budgeting software (FMSS). This support includes training, SOP’s, reviewing procedures and processes on financial management issues, identifying interrelationships, analyzing system reporting capabilities, identifying problem areas, identifying and analyzing Defense Information Systems Network (DISN) costs, and documenting process improvement recommendations.  

Specific tasks include:

Project Management: 

IFAS develops Work Breakdown Structures (WBS), Cost Element Structure (CES), Cost Benefit Analysis, Cost Data Research and Estimate Documentation, Risk Management and schedule analysis, as well as Executive-Level Briefings. IFAS conducts IG Project Planning and Management by participating in annual inspection planning and data collection. We assist in developing and implementing solutions for overall process improvements in financial management effectiveness, work methods, and conducting gap analysis.

 

Program Development and Budget Formulation Services: 

IFAS works with DISA management staff in developing and implementing techniques for assigning cost to program schedules and requirements in addition to gaining an understanding of the true cost and wellness of a program. We review and compare the Prior Fiscal Year’s (PFY) execution data to the Current Year’s (CY) execution data to identify and justify variations that may result from new program initiatives. We create spend/execution plans that assist in the monitoring and reconciliation of program execution. 

 

Budget Execution and Accounting Services: 

IFAS use the established Planning, Programming, Budgeting, and Execution (PPBE) process for developing program budgets. We provide accounting services and utilize DOD approved systems to include the Federal Financial Accounting Management Information System (FAMIS), the Defense Budgeting System (DBS), the Commander’s Resource Information System (CRIS) and the Comprehensive Cost and Requirements System (CCaRS) tool to track commitment and obligation documents against allocated funding. Our team tracks the progress of current Unliquidated Obligations (ULO) and Negative Unliquidated Obligations (NULOs) resolution, including analysis and reporting to provide financial management oversight over ULOs/NULOs, aged commitments, and expiring and canceling funds.

 

Audit Readiness Services: 

IFAS executes a complete range of audit life cycle activities of complex financial or performance audits, assertation packages, readiness, engagements, organizational surveys, and special studies; management evaluations to assess the economy, efficiency, and effectiveness of diverse Agency programs.  We develop potential audits for annual audit plan, adherence to legislation, agreements and contracts. Our team provides project findings and recommendations of the draft and final report in accordance with Generally Accepted Government Auditing Standards (GAGAS), FISCAM and FISMA, DISA-OIG policies and procedures, and other audit guidance as required. We assist in reporting and analyzing the financial performance of each DISN or internal budget program, to include review of FY financial documentation and cleansing of financial accounts.

 

Cost Analysis Services: 

IFAS assists with the development Life Cycle Cost Estimates; Independent Cost Estimate (ICE) and Component Cost Estimates (CCE). Additionally, in the review of DISA Programs, we provide recommendations on DOD Acquisition policy and procedures. IFAS provides OMB 300 justification and submissions to support these recommendations. IFAS supports the development of Cost Benefit Analysis, Business Case Analysis and Analysis of Alternatives. Our support includes participation in Integrated Product Team (IPT) and Acquisition/Cost IPT, preparing status briefings, identifying cost issues, and providing solution recommendations.

 

Program and Performance Evaluation: 

IFAS provides performance metrics to Defense Working Capital Fund (DWCF) activities, including those of the individual service working capital funds, and we provide the expertise to build prices that can support Net Operating Revenue goals. Our analysts draw upon their experience in full spectrum defense revolving funds to identify and apply meaningful metrics.

 

Metrics Development Services: 

Our Subject Matter Experts provide support constructing prices for services that are fully supported and defended through the budget cycle. We communicate the stabilized rates to DISA customers and help the staff to attain cost goals in the year of execution. We develop performance metrics of DWCF activities, and support development and implementation of a financial dashboard.

 

Financial Management: 

IFAS provides full spectrum financial management and accounting services. We use ACEIT and other metric tools to develop costs in the appropriate work breakdown structures and use them to measure cost element structures, as defined by DoD regulations and guidelines. We research costs in the DISA databases and benchmark them against other databases. IFAS develops and maintains financial reports including monthly Cost and Revenue (C&R) preliminary report to include year-to-date (YTD) execution with end of year projections, cost transfers, and revenue and we create automated PE55 DWCF program reconciliations including cost and cash activity, and contractual obligations.

 

Internal Controls: 

Our team manages IG Internal Controls by tracking Information Systems and Financial Reporting by following up on corrective actions in response to inspection findings and recommendations. We evaluate the appropriateness of initially identified plans, actions, and milestones as established by each office of primary responsibility (OPR), ensuring that all aspects of recommendations are adequately addressed.